Job Description

We are seeking a detail-oriented and organized Administrative Assistant to join our team. This entry-level position is ideal for someone looking to gain experience in property management and office administration while working in a fast-paced, professional environment.

Job Responsibilities:

• Organize, maintain, and update physical and digital filing systems for tenant records, lease agreements, invoices, and other property-related documents.
• Retrieve and distribute files, reports, and documents as requested by property managers, leasing agents, and other staff.
• Assist with scanning, photocopying, and filing important records to ensure proper document retention and compliance.
• Enter and update data in property management software (e.g., Yardi, AppFolio, or similar systems).
• Answer and direct phone calls, emails, and inquiries from tenants, vendors, and internal staff.
• Assist with preparing correspondence, notices, and basic reports related to property management operations.
• Support accounts payable and receivable processes by filing invoices and processing basic documentation.
• Maintain office supplies inventory and order replacements as needed.
• Perform general office tasks, such as sorting mail, scheduling meetings, and assisting with administrative projects.
• Uphold confidentiality and security protocols when handling sensitive documents.

Qualifications:

• High school diploma or equivalent (Associate’s degree or relevant coursework in business administration is a plus).
• Prior administrative, clerical, or office experience is preferred but not required.
• Strong organizational skills with attention to detail and accuracy.
• Ability to multitask and prioritize tasks in a deadline-driven environment.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with office equipment.
• Excellent communication and customer service skills.
• Ability to maintain confidentiality and handle sensitive information with professionalism.
• Experience with property management software (e.g., Yardi, One Cite) is a plus but not required.

Benefits:

• Competitive hourly wage/salary
• Health, dental, and vision insurance (for full-time employees)
• Paid time off and holidays
• Opportunities for growth within the company
• Professional development and training

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