Job Description

A healthcare network in New York City is looking to fill an immediate need at one of their Brooklyn facilities with the addition of a new Executive Administrative Assistant for their Hospital.



About the Opportunity:

• Start Date: ASAP
• Schedule to work: Monday to Friday
• Hours: 9:00am - 5:00pm (1 hour lunch)

Responsibilities:
The Executive Administrative Assistant:

• Coordinates and organizes daily administrative activities for the Chief Human Resources Officer (CHRO)
• Schedules all meetings for the CHRO, including his/her attendance at specified meetings for the Board of Trustees, Chairmen of departments, management and multidisciplinary meetings, meetings with external agencies, etc.
• Coordinates the policy review and approval process for all hospital-wide policies
• Takes and transcribes minutes for meetings as required.
• Schedules meetings and appointments for CHRO, maintains and updates daily calendar and ensures smooth flow of visitors through office.
• Opens, sorts, and prioritizes mail for CHRO.
• Answers telephones, screening and/or routing inquiries and complaints to appropriate hospital personnel, takes messages and provides information to callers as appropriate, communicates effectively with personnel and other departments as necessary.
• Sets up and maintains filing system for CHRO's office.
• Tracks all management projects for the Medical Center, providing status reports as required.
• Maintains established departmental policies and procedures, objectives, quality assurance program, safety, environmental, and infection control standards.
• Schedules and coordinates receptions for senior staff as required.
• Performs other related duties as required.

Qualifications:

• 3-5 years of previous executive administrative experience
• HS Diploma/GED
• Excellent communication skills (written and verbal)
• Strong attention to detail
• Highly organized

Desired Skills:

• Executive Administrative Experience in a hospital setting is preferred

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