Job Description

Job Title: Executive Assistant

Location: On-site (Centennial, CO)

Schedule: 4 days per week on-site (with some flexibility for partial remote work)

Type: Contract (with potential for full-time conversion)

Pay: $25/hour

Overview

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support a dynamic leadership team within the Lab/Video organization. This role is essential in helping senior leaders stay on track with their schedules, meetings, and day-to-day administrative needs. The ideal candidate is someone who thrives in a fast-paced environment, is tech-savvy, and takes pride in keeping operations running smoothly.

Key Responsibilities:

• Calendar Management: Coordinate and manage complex calendars for multiple leaders, ensuring alignment across meetings, deadlines, and priorities.
• Meeting Coordination: Schedule, confirm, and prepare for meetings, including room bookings, agendas, and follow-ups.
• Travel & Logistics: Arrange travel, catering, and other logistics for on-site and off-site meetings or events.
• Administrative Support: Handle general office tasks such as ordering supplies, managing lunch pickups, and supporting ad hoc requests.
• Communication: Professionally manage internal and external communications, including emails, meeting invites, and follow-ups.
• Technology Use: Utilize Microsoft Outlook, WebEx, and other office tools to manage schedules, communications, and virtual meetings.

Qualifications: 2–4 years of administrative or executive assistant experience preferred, but not required. Attitude and aptitude are more important than years of experience.

Technical Skills

• Proficiency in Microsoft Office Suite (especially Outlook, Word, Excel)
• Comfortable using WebEx for meetings and communications
• Familiarity with office equipment and digital tools

Soft Skills

• Strong organizational and multitasking abilities
• Excellent verbal and written communication
• Professional demeanor and discretion
• Self-starter with a “go-getter” attitude

Growth Opportunity

• This is a growing organization with evolving needs, and this role could expand in scope for the right candidate.

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