Job Description

Our client, a globally recognized investment firm, is seeking an exceptional Executive Assistant to support senior executives in their San Francisco office. This is a high-visibility position requiring impeccable organizational skills, sound judgment, and the ability to manage a fast-paced, dynamic environment with the utmost professionalism and discretion. If you are a confident, resourceful EA who thrives in high-performance environments and values white-glove service, we would love to hear from you!

***This is a hybrid role based in San Francisco (4 days onsite, 1 remote).

Responsibilities:

• Provide high-level administrative support to a senior executive, managing daily workflow, prioritizing competing demands, and ensuring smooth operations
• Maintain complex and ever-changing calendars, including internal and external meetings, conference calls, and travel coordination
• Coordinate detailed domestic and international travel arrangements including flights, ground transportation, accommodations, and meeting logistics
• Manage incoming communications and phone calls; handle confidential information with discretion and tact
• Prepare expense reports and track receipts, ensuring timely and accurate submission
• Reserve and prepare meeting spaces; coordinate with visiting executives and teams
• Assist with occasional personal tasks and logistics as needed to support executive productivity
• Collaborate with a team of Executive Assistants across the global organization to ensure alignment and consistent support

Requirements:

• 4+ years of Executive Assistant experience supporting C-level or senior executives in a professional services or financial firm
• Strong proficiency in Microsoft Office (Outlook, Excel, Word, PowerPoint)
• Proven ability to multitask, stay calm under pressure, and operate with sound judgment
• Excellent interpersonal and communication skills; polished, professional demeanor
• Ability to manage projects independently, take initiative, and anticipate needs
• High level of confidentiality, reliability, and attention to detail
• A collaborative, team-oriented mindset and global outlook

Salary Range:

$90,000 – $120,000 base salary, plus performance-based bonus and excellent benefits.

You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance

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