Job Description

COMPANY OVERVIEW

Farmasi is a family owned beauty, skincare and wellness company based in Turkey with operations in the U.S. since 2019. Our North American HQ is located in Doral Florida. We are one of the fastest growing beauty brands in the network marketing industry. We believe in helping people live their most beautiful lives through high-quality, affordable products. We pride ourselves on excellent customer support and a solid relationship with our Beauty Influencers. Farmasi works to continue living up to the legacy of its founder, Dr. C Tuna who started the company over 70 years ago.

Job Summary

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive support to our executive team. The ideal candidate will be responsible for supporting our CEO & SVP by handling a variety of administrative and operational tasks.

Responsibilities

• Provide high-level administrative support to senior executives, including managing calendars, scheduling meetings, and coordinating travel arrangements
• Serve as a primary point of contact for internal and external communications, handling inquiries, greeting visitors to the office, and directing them as appropriate
• Prepare and edit correspondence, reports, presentations, social media posts, and other documents as required
• Plan, coordinate, and execute meetings, and conferences, including logistics and materials
• Monitor and manage project timelines, deliverables, and follow-up actions to ensure completion
• Assist in the preparation of budgets, tracking expenses, and processing invoices and reimbursements
• Conduct research, compile data, and prepare reports to assist executives in decision-making processes
• Handle ad-hoc projects and tasks as assigned by executives
• Assist with travel arrangements, including booking flights and accommodations
• Maintain electronic documents
• Support other administrative tasks as needed to ensure smooth office operations
• Assist with Personal items as needed

Qualifications

• Minimum of 4 years’ experience in an Executive Assistant role
• Exceptional organizational and time management skills
• High level of professionalism and attention to detail
• Strong written and verbal communication and interpersonal skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Ability to multitask and prioritize tasks effectively
• Strong editing and proofreading skills
• Ability to think proactively and anticipate needs
• Flexibility to work overtime on an as-needed basis
• Must speak, read and write English - Advanced
• Bilingual in English & Spanish a plus

Job Title: Executive Assistant

Department: Administration

Reports to: General Manager

Classification: Full Time, Exempt

Location: North America

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