Legal Executive Assistant Job at Buchanan Legal Professional Services, New York, NY

Ym0yRmJSa0ZCNXJoTHZnMzd0VWlUcTg0M2c9PQ==
  • Buchanan Legal Professional Services
  • New York, NY

Job Description

A prestigious international law firm is seeking a highly skilled Legal Executive Assistant/Secretary to provide comprehensive administrative support to a group of attorneys, including C-Suite leadership. The ideal candidate will bring strong legal administrative experience, exceptional communication skills, and a polished, proactive approach. This role will be hybrid in NYC.

Responsibilities:

  • Handle confidential and sensitive information with discretion; act as a liaison for internal and external clients via phone, email, and in-person.
  • Prepare, edit, and process client billing, including time entry and substantive revisions.
  • Maintain complex calendars, coordinate meetings, and manage business travel and firm event logistics.
  • Organize and support meetings, conferences, and presentations; compile and distribute materials in advance.
  • Draft, proofread, and format legal documents, correspondence, and presentation materials with accuracy and professionalism.
  • Coordinate domestic and international travel and handle associated expense reporting and reimbursements.
  • Collaborate with internal departments (e.g., Marketing) to prepare firm communications and presentation content.
  • Screen and route telephone calls and incoming correspondence according to firm preferences and protocols.
  • Sort and distribute incoming mail and manage document flow efficiently.
  • Provide operational and administrative support to attorneys, practice leaders, and firm management as needed.
  • Maintain organized and up-to-date filing systems, both physical and electronic.
  • Understand and navigate firm policies and procedures, directing inquiries appropriately.
  • Offer team support and perform additional tasks aligned with attorney practice needs.

Qualifications:

  • 7+ years of administrative experience within a legal or professional services environment supporting senior leadership.
  • Proven ability to provide high-level client service in a professional services environment.
  • Strong interpersonal and team collaboration skills.
  • Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Excellent written and verbal communication, including grammar, punctuation, and formatting.
  • Ability to prioritize, multitask, and adapt to shifting priorities while maintaining accuracy.

Job Tags

Shift work,

Similar Jobs

Auffenberg Dealer Group

Automotive Parts Manager Job at Auffenberg Dealer Group

 ...Job Description Job Description Job Summary: The Automotive Parts Manager at Auffenberg Dealer Group in Shiloh, Illinois is a full-time, management position in the auto industry. This individual will be responsible for overseeing the sales and procurement of automotive... 

ENGLISH APOTHECARY LLC

Compounding Pharmacy Technician Job at ENGLISH APOTHECARY LLC

Job descriptionEnglish Apothecary PharmacyExperienced Pharmacy Compounding TechnicianEnglish Apothecary, Bethel,CT based retail pharmacy is seeking a motivated, professional individual to fill the role of pharmacy compounding technician. The applicant would preferably... 

BD

Senior Director Regulatory Affairs (Dispensing and Pharmacy Automation Platforms) (San Diego) Job at BD

 ...chemistry, regulatory science). Advanced degree preferred (Ph.D, MBA) Experience with Medical devices, pumping systems and/or...  ...as to support recognition of associates progress, ranging from entry level to experts in their field, and talent mobility. There are many... 

Stability Healthcare

Travel Wound Care Nurse (RN) - $2,190 per week Job at Stability Healthcare

 ...Stability Healthcare is seeking a travel nurse RN Wound Care for a travel nursing job in Silver Spring, Maryland. Job Description & Requirements ~ Specialty: Wound Care ~ Discipline: RN ~ Duration: 13 weeks ~40 hours per week ~ Shift: 8 hours, days, flexible... 

Blue Lagoon Pools, LLC

Swimming Pool Service Technician Job at Blue Lagoon Pools, LLC

 ...Including but not limited to: Open and Close pools and prepare them properly for summer or winterization Perform weekly pool maintenance Knowledge of water chemistry and...  ...Perform field troubleshooting of swimming pool equipment Perform a variety of skills...