Job Description

Office Administration Specialist - Front Desk - Garden City, NY

6-month contract (will evaluate at end of contract, potential to convert to full-time)

We are seeking a professional, organized, and proactive Front Desk Administrative Assistant to join our team. This role will serve as the first point of contact for our company while also providing essential administrative support to leadership. The ideal candidate will be comfortable multitasking and handling a variety of administrative and front office responsibilities. This position reports to our Garden City, NY office (1225 Franklin Ave, Garden City, NY 11530).

Key Responsibilities:

• Greeting and assisting visitors, clients, and vendors in a friendly and professional manner.
• Answer and direct incoming phone calls and manage general email correspondence.
• Provide administrative support including document handling, scheduling, and project assistance.
• Order and manage office supplies and pantry items to ensure a well-stocked and organized environment.
• Coordinate with vendors and service providers for office needs and maintenance.
• Assist with document preparation, filing, data entry, and other clerical tasks as needed.
• Help coordinate office meetings and events, including room bookings and catering arrangements.

Skills, Abilities, Knowledge Required:

• Strong organizational and multitasking skills.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel).
• Professional appearance and demeanor.
• Ability to handle confidential information with discretion.

Must Haves:

• 2 years of Office Administration experience
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel)
• Excellent communication and interpersonal skills.
• Ability to handle confidential information with discretion.
• Strong organizational and multitasking skills.

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