Job Description

Position: Staff Accountant

Department: Administration

Terms of Employment: Regular Full-Time/Exempt Position (NYCLU staff is currently working in a Hybrid model; a number of in-person days will be required) 

Location: 125 Broad Street, New York, NY 10004

Salary: $65,000 - $75,000

Application Deadline: Until the position is filled.

The New York Civil Liberties Union (NYCLU) is one of the nation's leading advocates on behalf of constitutional rights and liberties. Founded in 1951, as the New York affiliate of the American Civil Liberties Union, the NYCLU is a not-for-profit, nonpartisan organization with more than 90,000 members and supporters, and eight offices statewide. We work in the courts, in the legislatures and on the streets to advocate for racial and economic justice, free speech, freedom of religion, privacy and equality before the law for all New Yorkers. For more information, please visit our website: . 

DEI VISION STATEMENT

The NYCLU is committed to building an equitable, inclusive, and anti-racist workplace that centers the voices of marginalized and directly impacted communities. This commitment strengthens our mission to protect civil liberties and advance justice across New York. We welcome candidates of all backgrounds to apply, including people of color, women, LGBTQ+ individuals, people with disabilities, formerly incarcerated people, and others whose experiences reflect the diversity of the communities we serve.

SUMMARY DESCRIPTION 

The Staff Accountant will manage the accounts payable functions of the organization, ensuring vendor payments are processed timely, recorded accurately, and in accordance with organization policies. This position requires adherence to organization confidentiality standards and acute attention to detail. 

ROLES & RESPONSIBILITIES 

• Oversee the Accounts Payable function, including the bi-weekly check run and electronic payment process for invoices, reimbursements and corporate credit card expenses. 
• Review all payment requests and reimbursements and verify accuracy in vendor invoices, supporting documentation, general ledger code and proper approval in compliance with organizational policies. 
• Ensure accurate and timely processing of vendor payments, including checks, ACH transfers and electronic payments according to established schedules. 
• Manage monthly credit card reconciliation for staff accounts.
• Reconcile vendor statements and identify billing errors to ensure all outstanding invoices are accounted for and promptly resolved. 
• Communicate with vendors and internal stakeholders to address inquiries related to accounts payable matters. 
• Prepare monthly journal entries and account reconciliations for key balance sheet accounts and monitor other assigned general ledger accounts, ensuring information is recorded on an accrual basis and in accordance with GAAP. 
• Ensure compliance with financial policies, procedures, and regulatory requirements. 
• Prepare bi-weekly report of paid invoices for cashflow statement. 
• Collaborate with the Senior Accountant to complete month-end close processes. 
• Assist in generating department-level financial reports. 
• Responsible for preparing and filing of all year-end 1099s; verifying and confirming all vendor data 
• Assist with ad hoc financial projects and provide support for all program and organization audits. 
• Maintain comprehensive Accounts Payable filing system. 
• Perform other duties as assigned. 

QUALIFICATIONS 

• Minimum 5- 7 years of related experience in accounting, preferably in a mid-sized or large non-profit. 
• Bachelor’s degree in finance, accounting or related discipline, or an associate’s degree in finance or accounting with commensurate experience. 
• Proficiency in Microsoft 365 and Fund EZ or similar accounting software, non-profit accounting standards, and fund accounting. 
• Strong understanding of GAAP, non-profit accounting principles, accounts payable principles, practices and procedures. 
• Strong organizational skills and attention to detail, with the ability to manage multiple priorities.
• Excellent interpersonal, organizational and time management skills. 
• Professional manners and effective communication skills, with the ability to work independently and collaboratively in a team environment, towards shared goals. 
• Respect for confidentiality and exercising discretion are mandatory. 

HOW TO APPLY

Please submit your resume and cover letter that includes your unique qualifications for this position, and where or how you learned of this job posting via this link  

If feasible, please submit these materials as a single PDF.

The NYCLU is an equal opportunity employer and encourages applications from all qualified individuals regardless of race, sex, gender identity or expression, age, disability, religion, national origin, citizenship, marital status , sexual orientation, veteran status, record of arrest or conviction or any other characteristic protected by applicable law. We are committed to diversity, equity, and inclusion, and having a workforce that reflects the communities that we serve.

The NYCLU is committed to providing reasonable accommodation to individuals with disabilities. If you are a qualified individual with a disability and need assistance applying online, please e-mail ldecicco@nyclu.org. If you are selected for an interview, you will receive additional information regarding how to request an accommodation for the interview process.

This position may be eligible for the Public Service Loan Forgiveness (PSLF) Program. 

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