Job Description

About the Role:

We're looking for a professional and personable Bilingual Administrative Assistant to support our client's team and help keep daily office operations running smoothly. This role is perfect for someone who enjoys being the first point of contact in a busy office and takes pride in keeping things organized and on track. Fluency in both English and Spanish is required.

What You'll Be Doing:

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  Greet visitors and manage front desk activity in a warm and professional manner
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  Answer phone calls and route them to the right department or team member
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  Respond to emails and walk-in inquiries from clients, partners, and vendors
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  Schedule appointments, meetings, and travel for senior staff
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  Set up conference rooms, including coffee/snacks for meetings
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  Receive and distribute incoming mail and packages
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  Hand out employee applications and assist with onboarding materials
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  Order, stock, and organize office supplies as needed
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  Assist various departments with copying, filing, scanning, and other admin tasks
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  Support Human Resources, Accounting, and Executive teams with special projects
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  Troubleshoot basic office needs and escalate any issues when needed

What We're Looking For:

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  Must be fluent in English and Spanish (written and spoken)
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  Strong organizational and time management skills
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  Excellent written and verbal communication
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  Comfortable managing multiple tasks with attention to detail
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  Professional, friendly, and dependable
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  Able to maintain confidentiality at all times
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  Self-starter who works well independently and on a team
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  Familiarity with basic office equipment and tools (copier, printer, etc.)

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